Is your place of business a mess? And are you not able to hire more employees to clean things up? Well if this is the case, it is definitely making your company too inefficient.
Your business is likely very busy, with employees rushing to get the things done that your company needs to be successful. But when everyone is rushing all of the time, there is a tendency to leave things a bit messy. This is natural, but if it happens too often it can negatively impact productivity, because everything gets out of place and no one can find what they need in a timely fashion.
The good news is that there are low cost and easy things that can be done to get things cleaned up, and improve efficiency. Here are the 4 steps that you should take now to turn things around.
You need to enlist tools in your office that help to get things organized. One way to easily know what goes where in your office, is to put custom labels on files, folders, devices, and other often used articles in your office. You can purchase roll labels that can be custom designed to fit your specific needs. Order them in bulk and always have them available to label anything needed.
You can use the labels to color code things, or use different sized labels to identify what something is, and where it needs to go. Using labels allows your employees to easily identify something that is out of its place, and quickly put it where it needs to go.
You should also put wall decals where important items are in your place of business, as a quick reference for employees. These decals will not damage walls and provide a quick reference point for everyone in your office. It also makes things easier for new hires who might be curious but reluctant to ask other employees where important materials are in the business. These wall decals are also great in retail spaces to direct customers to items for sale. .
Get your employees involved in getting more organized. Tell them how the lack of organization is causing inefficiencies and that this causes the company to lose money. Tell them you need their help to make some changes.
It is likely that everyone has a different idea about what level of organization needs to be maintained and how to go about it. Set a standard for your group and get their ideas on how to best meet that standard. Tell them your ideas about using labels and wall decals to hep the process along. They are sure to have helpful input and include suggestions that will make it all work better. Remember that when you include people in important decisions like this, they take ownership and find it easier to make the adjustment.
One reason why there is a mess is because no one knows exactly where things go. As a result people leave things, whenever they finish using them and the next person has to try and figure out where exactly that place is. As a result, everyone tends to be chasing everyone else for items they need. This can result in chaos at your business.
A good plan is to lay out specific places for important and commonly items in your office. If your office uses certain forms, staplers, pens, clips, folders or files, give them their designated places so that people will immediately know to go there to get there. Make sure that everyone knows where things go and you can assure that this is the case by using wall decals and taking everyone through where things are. It might take some time for everyone to catch on, but after a while you will find that things do have their specific place and that is where they will be found.
These tips will help you to end disarray at your business, and help your employees to be more productive.